10-8-2020
Re: HOA Board Members Term Update

Dear Hidden Oaks Homeowners,

Due to the restrictions of COVID-19, regretfully we were unable to host the annual HOA meeting, as a result, we were not able to provide an update on the status of the board members. Two members of the board terms have lapsed. These two seats have been held by Jason Sallee and Cort Schneider, both of whom have continued to serve past the scheduled end of their terms. Jason is interested in serving another term, requesting to be on the ballot. Cort will be moving out of the neighborhood this month; therefore, not requesting to serve another term. This requires at least one new member to serve. We are excited to see who will fill his seat on the board. If you are interested in serving on the board send in your request via email at hiddenoaks63303@gmail.com. Or respond to the Facebook post found on the hidden oaks page. The deadline to express interest and ensure you will be added to the ballot is Thursday, October 15th, 2020.As far, as the voting process we will utilize mail-in ballots. You will receive a ballot to your home in the two weeks with a prepaid envelope. Ballots are due to the City and Village, prior to Friday, November 6th, 2020.
To recap:

1. An election is required for the two lapsed seats of Jason Sallee and Cort Schneider. Jason Sallee has expressed interest and will be added to the ballot. Cort Schneider has not expressed interest, since he will be moving; requiring his seat be filled by someone immediately not already serving as a member on the board.
2. If interested in serving as a board member email your interest to : hiddenoaks63303@gmail.com or respond to Hidden Oaks Facebook post. Deadline is October 15th, 2020.
3. A mail-in ballot will be sent to all homeowners in the next 2 weeks with a prepaid addressed envelope. Ballots must be mailed back in the self-addressed envelope provided. Must be received prior to November 6th. The ballots will be collected and computed by the staff of City & Village. The top two candidates that receive the most votes will be named to the board to resume/complete the term ending in April 2022.
   The goal of the vote is to fill the vacant roles and keep the terms on the correct timeline. This term will end in April of 2022 to keep terms on track with the Hidden Oaks Covenants.

Sincerely,

The Board of Directors

John Long
Jason Sallee
Cort Schneider