The Annual Meeting of the Hidden Oaks Homeowners Association will be held on Monday, April 10th at 6:30PM. It will be held at the St. Charles Police Station on Zumbehl Rd. in the Community Room. This is a meeting for all residents of Hidden Oaks, and all are invited to attend.
The meeting will consist of the annual election of the board of trustees, the annual review of the association’s budget, and discussions of neighborhood items & events. Laurie Feldman will attend, and we will be thanking her for her service as she retires from being our Councilperson. She is bringing someone from the Public Works Dept to speak also. We will also have the Police Dept on hand to fill us in and ask questions.
Most importantly, we will be electing two new members to the board of trustees. If you are interested in being nominated, please contact the current board at firstname.lastname@example.org. We can discuss what is involved if you have questions. All new nominees will be nominated and seconded that night before the election. Any homeowner running for this office and any homeowner voting must be current in their annual association dues.
We would love for all to attend, but if you have a scheduling conflict and cannot make this meeting you can assign a proxy for your vote. Please complete your proxy ballot and with approval put this ballot in the specially marked ballot box at 905 Burn Oak Dr. This will be set out from March 26 to April 9 for these to be turned in.
If you have any questions, email us. Thank you!
The neighborhood fall festival is coming up and we need to get some volunteers lined up to help! Please reply with what you would like to help with and we will get back to you on timing or other details.
This is fun neighborhood social time, please plan on coming out to help and have fun! Here is what we need help with:
-Set Up – tables/ games/ craft area
-Help get supplies from store room – pick up truck helpful
-Lead parade- Help lead the parade through the neighborhood
-Help eyeball safety on bounce house
-Help judges get tastes, count votes
-Pack up/ teardown- pack into trucks
-Return items to storeroom
From the Police Department & Animal Control – How to Handle a Loose or Lost Dog
When anyone sees a loose or lost dog please contact Animal Control at 636-949-3395 during normal business hours. You can also contact the Police Department 636-949-3300 to report this during nights, weekends & holidays.
Add these phone numbers to your contacts in your phone so they are readily available. Please let the officials handle the situation and please notify them when you see it. They are here to help, so please contact them.
Hey Hidden Oaks! We’re going to have an ice cream social for National Night Out on Monday, September 12th from 5:30 – 8:30 pm on Canyon Oak Court!
Please stop by during that time for ice cream, games for the kids, and a bounce house. AND … we have many opportunities to volunteer including set-up, tear down, and scooping ice cream. Shifts shouldn’t last for more than 30 minutes, but scoopers will need to bring your own ice cream scoops.
If you are interested in volunteering, send an email to email@example.com. See you all there!
Fairgrounds Project Meeting (Updated 5/20)
HOHA Annual Garage Sale
Clean out those closets and sweep out the garage for our annual
neighborhood garage sale. Participate on 1 day, 2 days, or all 3 days.
If you want your house to be listed on the map we give to shoppers, contact Carol at firstname.lastname@example.org or 636-940-1874 with your name, the days you
will participate, and your house address.
Wednesday, June 1 from 7:30am-1pm
Friday, June 3 from 4-7pm
Saturday, June 4 from 7:30am-12noon
HIDDEN OAKS HOMEOWNERS ASSOCIATION
ANNUAL MEETING APRIL 11, 2016
The meeting opened with representatives from the city speaking on behalf of Laurie Feldman, our Councilwoman from Ward 3 . Eleanor Schmerler and Dan Rothermich updated us on the various projects going on in the city.
The Fifth Street Construction Project is on target and scheduled to be completed by the end of the second quarter (June 30, 2016)
- The Streets of St. Charles is moving along with the construction of a P.F. Changs restaurant, an Orangetheory Fitness and Gym, a new nail salon, a shoe store and a Drury Inn with a parking garage to be built across from the AMC theater.
- A new Diverging Diamond Interchange at the intersection of 5th street and Interstate 70 similar to the one at Mid- Rivers Mall drive and Interstate 70 is currently in the initial construction phase. There are multiple phases to this project to include a new one-way outer road between Fifth Street and Fairgrounds Road along with many more improvements. You find out all about this construction at the project website. http://www.modot.org.stlouis/major_projects/705thStImprovements.htm.
- On 4/25 Veterans Memorial Parkway between Fairgrounds Rd and Fifth St will change to one-way (EB) traffic only. This is a permanent change.
Next on the agenda board member Rich Siemons spoke about the 2015 financial report for the subdivision. A detailed spreadsheet was given to all in attendance. It was noted that there was some extra expenses for common ground maintenance due to the removal of dead trees and some damage to the monument area at the entrance to the subdivision and there was some legal expenses incurred to modify and update our covenants. But we were still able to be in the black and saved $306 for the year. A question was raised regarding security in the subdivision and the possibility of installing some CCTV cameras. It was noted that the monitoring and installation of this might be cost prohibitive but the board was open for discussion on this. A member brought up the fact that we should all keep an eye out for our neighbors and don’t be afraid to call the police if you see something suspicious.
Next was the ballot results of the 2 proposed changes to our covenants. The first which changes the number and term for the Board of Directors to allow for continuity on the board at all times. The second allows for fences to be constructed of materials other than wood provided that the fence is approved by the Board and meets the other qualifications in the Covenants. Both amendments passed with the required 70% majority of homeowners, 143 homeowners voted in favor of the term of service for Board Members and 141 voted in favor of the new fence provision. These changes will now be put into our covenants once they are certified by the County.
Election of Board members was next on the agenda. Current Board member Mark Verzino is not seeking another term so former Board member Kirsten Harrison agreed to serve again with current board members Vince Ratchford and Rich Siemons. All three members were nominated and ballots were passed out. The votes were tallied and all three members won. With the new covenant provisions, Vince and Kirsten will be serving 2-year terms and Rich will serve one year.
After the voting was completed, Board member Vince Ratchford spoke about Ordinance and Covenant reminders. He reminded everyone of their responsibility to maintain the landscaping around their homes now that spring and summer are here. This includes keeping trees trimmed and pruned back and not blocking sidewalks in the front. He also stressed that you must keep your pet on a leash and pick up the litter when walking.
Recreational vehicles/boats have a 24 hour load and unload time period, please respect this city ordinance. If there are flooding events and the Mayor lifts this ordinance for a time period these vehicles are allowed to be parked at one’s home, or elsewhere allowed by the temporary repeal of the ordinance.
There is an app called “SEE CLICK FIX” that you can download on your smartphone that you can use to report a violation to the city anonymously. The city monitors this daily and will send an inspector out to view the situation. A question was raised about barking dogs and how to handle this. It was suggested to call the police non-emergency telephone number at 696-949-3300 and report it.
The last thing on the agenda was talking about social events in the subdivision and general discussion. One resident brought up the topic of replacing smoke detectors in your home. He suggested that if you haven’t replaced your smoke detectors in the last 5 years or so, that it would be wise to change them out. He said you should replace all of them at the same time because they are all linked together, so if one goes off they all do. It was decided to participate in the National Night Out again this year versus having picnic at Vogt park. Everyone seem to enjoy National Night Out last year here in our subdivision. We are looking for volunteers to help with the subdivision garage sale. If you are interested call one of the board members. You can get their numbers at our website or email us.
Email the above address with questions or to be added to the Facebook group.
By now, you all should have received the annual dues notice and ballot for the proposed amendments to the covenants. Please be sure to submit your dues payment and the completed and signed amendment ballot to City and Village by March 31.
The annual meeting is scheduled for Monday, April 11 at 7 P.M. (one-half hour after the anticipated conclusion of the Cardinals’ opening day game). We will meet at the St. Charles police department located at 1781 Zumbehl Road. At that meeting, we will provide updates regarding events involving the neighborhood, discuss the results of the amendment voting, and elect board members.
If there are any topics that you would like to have discussed, feel free to share them with us ahead of time, and we will try to be prepared to facilitate a discussion on that topic.
If you are interested in serving on the board, please let a current member know. We are in need of at least one additional person in order to have at least three candidates for this next year. Please let us know if you have any questions regarding the position or any other issue involving Hidden Oaks. email@example.com
You can download the ballot here: HOHA 2016 Proposed Ballot Page (1)
Hidden Oaks will participate in St. Charles Night out this year instead of holding our annual picnic at Vogt Brothers Park. National Night Out will be held on Monday, September 14th. Neighborhoods throughout St. Charles are being invited to participate in this crime and drug prevention event. Beginning at 5:30PM, residents are encouraged to turn on outside lights and spend the evening outside with neighbors. This event provides neigh-
bors the opportunity to meet or reconnect with one another. Registered block parties will receive visits from the Police Department, Fire Department and City Officials. Night Out 2015 is being supported, in part, by Target and volunteers from the St. Charles Target will be visiting registered parties to give out gifts.
St. Charles Night Out is designed to:
-Increase crime and drug prevention awareness throughout the community
-Generate support and participation in local anti-crime efforts
-Strengthen neighborhood unity
-Enhance police-community partnerships
-Send a message to criminals letting them know neighborhoods are organized and fighting back
-Promote the importance of the Neighborhood Watch program
We just have a few updates for the summer season.
Please be sure to clean up after your pets while you are out for a walk, and be sure to keep them on a leash. If you use a lead in the front yard, please keep it short. A lead that allows a dog to almost reach the sidewalk can be intimidating for pedestrians or dogs passing by.
As the season goes on, please be mindful of branches drooping low over the sidewalk and prune them as necessary so as not to interfere with those passing by; and please remember to clean up the sidewalk and curb after cutting the grass.
Kids are out of school now, so please slow down so that you can stop in time should someone dart into the street in front of you. The speed limit is 25 miles per hour on our streets, please keep that in mind.
Please be sure to keep your car & home doors locked, and keep the garage door closed, too. A garage door opener left in a vehicle that is parked outside is an easy way in, so the door from the garage to the house should be locked, too. It might help all of us if we kept more porch lights on whenever possible, and you may consider adding motion activated lights near the rear entrance to your home.
Mark your calendars for September 26th. We will hold our annual picnic at Vogt Brothers Park. Please let us know if you’d like to help plan this event.
It shall be lawful for any person to set off, use, burn, explode or fire off non-rocket, non-missile or aerial fireworks that do not contain a stick or fin, firecrackers, fireworks, torpedoes, bombs, rockets, pin wheels, fire balloons, Roman candles, toy cannons, toy pistols or other fireworks of a like kind within the municipal boundaries of the City between the hours of 12:00 P.M. and 11:00 P.M. on July third (3rd) and fourth (4th) of each and every calendar year.
If you have not yet paid the yearly assessment that was due in March, please do so soon. This money is used to pay for utilities at the entrance to the neighborhood, landscaping, social events, etc. Thanks!
BOATS & RVS
Please remember that it is against city ordinance to keep a boat or RV in front of your home, unless loading or unloading. The Mayor’s Office will occasionally lift this restriction if the river rises and floods storage areas used for boats and RVs. Please keep yourself informed on when this restriction is in place, and when it is suspended. When the restriction is in place, code enforcement officers will patrol the area and write citations as needed.